ORGANIZATION-001: Library Board
The Library is governed by the Board, whose members are appointed by the mayor as provided in KSA 12-1222, with powers and duties as provided in KSA 12-1215 and KSA 12-1225. The mayor is an ex officio member of the Board. The Library Board establishes the policies by which the Library is administered.
Terms of a Library Board member are 4 years, ending April 30th. A board member may fulfill two terms according to KSA 12-1222.
Revision Date(s): 08/13/2019
Latest Reviewed & Approved Date: 08/13/2019
ORGANIZATION-002: Administration
The operation of the Library is administered by the Director, who is appointed by the Library Board. He or she meets with the Library Board, but is not a member of the Board.
For administrative purposes, the Library is divided into departments. All departments have a Department Head or Manager who reports to the Director or Assistant Director.
Revision Date(s): 03/15/2022, 03/16/2021, 08/13/2019
Latest Reviewed & Approved Date: 03/15/2022
ORGANIZATION-003: Establishment of Library Policy
It is the duty of the Director to initiate and draft policy proposals as needed for the sound operation of the Library.
Any policy recommendations shall be submitted by mail or email prior to the meeting at which it is to be considered. Policy statements require a favorable vote at one meeting of the Library Board.
Library policy is reviewed, amended as needed and approved on a regular basis by the Library Board.
Revision Date(s): 08/13/2019
Latest Reviewed & Approved Date: 08/13/2019
ORGANIZATION-004: Funding
The Salina Public Library is funded primarily through property tax within the city of Salina. The Library Board of Trustees has the authority to annually vote for and pass a budget and mill levy in support of Library operations and employee benefits. This is authorized by KSA 12-1215, 12-16, 12-102. Mill levy limits were removed by KSA 79-5040 in 1999. Increases are subject to the publication, petition and possible election requirements. The time frame budget hearings and adoption is explained by KSA 79-2933.
The Library also receives grants from the State Library of Kansas and the Central Kansas Library System (CKLS). This funding is supplemented by fines, fees, special grants, Friends of the Library, bank interest on deposits, dividends from investments and donations.
A Capital Improvement Fund is authorized by KSA 12-1217. This allows public libraries to transfer up to 10% of tax receipts from the General Fund into a separate fund for capital improvement use. Capital improvement is budgeted for annually. Bids will be solicited for projects that are estimated to be over $10,000. The Library Board will be provided information for all capital improvement projects. At the end of a funding year, the General Fund is reviewed by the Director and capital monies transferred appropriately.
The Library operates on a cash basis. Library funds and accounts are audited annually following KSA 75-117 and 75-1122. Audits are provided to the Library Board annually.
Revision Date(s): 08/13/2019
Latest Reviewed & Approved Date: 08/13/2019
ORGANIZATION-005: Strategic Plan
The Director and Assistant Director establish an annual strategic plan that includes staff, the Library Board and community input. The strategic plan has three areas of focus: facilities, services, and staff. The specifics of the strategic plan are made available to the public upon finalization. Progress and implementation of the plan will be systematically evaluated and updates provided at Library Board meetings.
Revision Date(s): 03/16/2021, 10/15/2019
Latest Reviewed & Approved Date: 10/15/2019
ORGANIZATION-006: Equity, Diversity & Inclusion Statement
Salina Public Library is committed to promoting diversity and inclusion by contributing to a society in which all community members can realize their full potential. As a trusted and enduring institution in our community, we recognize that maintaining an environment of diversity, inclusion and respect is essential. We will always help address community challenges and needs.
Our commitment to this ongoing process is foundational to fulfilling our mission.
Revision Date(s): 11/15/2022
Latest Reviewed & Approved Date: 11/15/2022